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How to use Gantt charts to monitor field service projects

16 November 2020

A Gantt chart is a project management tool that displays tasks and their schedules. In the field service industry, Gantt charts can be used to visualise project progress, streamline communication and meet deadlines. By using a Gantt chart, businesses can become more accurate in forecasting the time to complete a project and receive increased clarity around project status.

If you are looking for a solution to help you monitor your field service projects and easily understand where your projects stand, a Gantt chart may be the right tool for you. Below are some ways you can use Gantt charts for project management.

Project manager viewing a Gantt chart in simPRO on a desktop screen.

1. Keep your projects on track

When you know the deadline for a project, you can set dates for the different project phases and even smaller tasks within the overall project to ensure you meet your final deadline. A Gantt chart shows the start and projected finish dates for tasks over a period of time so you can easily view how long each task will take.

2. View staff schedules

Another way Gantt charts help with project monitoring is by providing a clear picture of what your individual staff or teams are working on in the current moment. You can track labour hours for quick invoicing and timesheet updates. And, with a well-organised calendar view, you can easily communicate schedule changes with staff.

3. Track and manage dependencies

Project managers know that monitoring project dependencies is a vital part of making sure work happens in the right order and teams are scheduled at the right time. With a Gantt chart, you can track and manage causal, resource based and cross team dependencies from one screen and catch any bottlenecks before they occur to keep projects running smoothly.

Computer screen displaying a simPRO Gantt chart being used for project management.

4. Review estimates and actuals

Another important part of project management is reviewing your estimates and your actuals. How much time did you think the project would take and are you on track to meet your deadline? Does it look like you will run above or below your estimated labour hours? The way Gantt charts are laid out makes it easy to compare estimated timelines against actual progress in each phase or over the entire course of the project.

5. Easily communicate project progress with customers

IPad displaying the simPRO eBook, Navigating the changing world of project management

To keep your customers happy and continue to grow your customer base, clearly communicating project updates is no minor initiative. If you are actively monitoring project progress in real time using a Gantt chart, you can be proactive about sending status updates and other project information to stakeholders.

A Gantt chart is a fantastic tool to help complete projects on time and within budget. You can find Gantt chart views in simPRO, a leading field service management software platform. However, Gantt charts are just one piece of a full project management solution. If you would like to learn more about project management software and best practices for keeping field service projects on track, download the FREE eBook from simPRO: Navigating the changing world of project management.

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