Switching to cloud-based software: myths vs realities

August 21, 2019

In today’s digital world, cloud-based software solutions can help your business remain competitive by increasing your ability to access data anywhere at any time, which can help you grow faster and more efficiently.

In this article, we will explore the myths and realities for business operations management when it comes to adopting cloud-based software. Before we dive in, let’s take a step back and review what cloud-based software is.

Cloud-based software, also known as Software as a Service (SaaS), is when resources are available on-demand via the internet.

After working with thousands of different field service businesses, we’ve come across four common concerns professionals mention when struggling to decide whether or not cloud-based software is right for their business.

Two arrows intertwined but pointing in the same direction with the text Managing change underneath.

Challenge #1: Managing Change

Reality. Yes, major transitions are difficult to navigate. As with any changes in work or in life, growing pains are inevitable. The same holds true for implementing cloud-based software in a business — especially a business that was previously run on paper. There will be those staff members who don’t see the need to change and may even put up a fight.

Solution: recognize that everyone accepts change differently, and be prepared to communicate clearly. The more you communicate the changes that will take place, the better prepared your staff will be to handle the upcoming transitions.

A blue lock with keyhole that has the words Data Security underneath.

Challenge #2: Keeping Data Secure

Myth. Businesses often hesitate to implement cloud-based software due to concerns about data security. However, with a trusted software solution, keeping data secure is not a challenge.

Solution: In Simpro’s software platform, our data is stored at data centers in eight locations around the world. This means that your data is constantly backed up and always available. In addition, software updates, bug fixes, and feature enhancements are automatic so you won’t have to make manual changes on your end. With Simpro, your data is backed up and secure in the cloud rather than having a server at your site which could be susceptible to natural disasters, viruses, office theft, or other emergencies.

Want to find out more about Simpro's cloud-based job management solution? Download our FREE eBook, Field Service Management in the Cloud here.

A circle with a tick in the middle and the words Making the Right Choice underneath.

Challenge #3: Choosing the Right Software

Reality. Yes, choosing the right software is a challenge because there are so many choices available, and a software system that works great for one company in your industry may not necessarily be a perfect fit for yours.

Solution: Making the right software choice IS possible if you research and plan thoroughly. Make a list of the biggest pain points in your business and look for software programs that can address those challenges. It’s also important to consult review sites such as Capterra and Software Advice so you can get verified recommendations from peers. You can also check out our blog post with more tips for choosing the right software.

Image of a dollar sign, with the text The Cost underneath.

Challenge #4: Taking on the cost

Myth. Yes, adopting cloud-based software is a financial investment, but the benefits you will gain far outweigh the cost. The cost of the software, while an important factor, should not solely determine whether or not you make the transition onto the Cloud.

Solution: With cloud-based software, you’ll be able to run your business with greater efficiency, which translates to money and time saved. With the right solution, you’ll make back the money you spend on software in no time. Some Simpro customers have even cited a savings of up to 80% on their IT budget by switching to an online, streamlined platform.